Candidate Manager recruiter software case study - Dublin Institute of Technology
(Susan Murdock - Assistant Personnel Officer)
Background
DIT plays a leading role in higher education in Ireland today for many reasons. It is the largest educational institution in the state, with more than 21,000 students engaged in programmes which range from craft training to post-doctoral research, with an emphasis t hr oughout on applied learning.
The history of the Institute extends back to the late 19th century and the establishment of technical training in Ireland . It has continued to grow and change by being responsive to the needs of students, industry and society at all education and training levels. DIT is now ideally positioned to respond to the cultural, economic and technological environment in 21st century Ireland .
Key requirements from a Recruitment Management system
Main objective
- To keep track of and streamline all recruitment activity across the institute
Other objectives
- To speed up the recruitment process from start to finish
- To have statistics and management information on the recruitment process readily available
- To provide a more user-friendly means to applying for jobs in DIT
- To vastly reduce paperwork within the recruitment process and improve overall efficiencies.
- To promote and co-ordinate the 'Sharing of Information' across the Institute and ensure best practice
- To substantially reduce time spent on recruitment administration
- To increase the volume of online to offline applications being received
Solution chosen : Candidate Manager
Results
(after Candidate Manager Implementation):
1. Keeping track of and streaming all recruitment activity across the institute 'Every competition is available at my fingertips. All the information and statistics are easily accessible which saves huge amounts of time. When candidates call in and ask for feedback, we would previously have had to go to another department and search for the application form and then search for the selection criteria. With Candidate Manager HR Software we can access this information instantly. It has centralised a decentralised process'
Key efficiencies
Significant efficiencies have been achieved in many areas including :
- acknowledging and communicating with candidates
- time taken to shortlist has been dramatically reduced
- 'Statistic readily available', A recruitment report which previously took two days to compile now takes 5 minutes to complete: (Screening Grid)
Reduction in administration
'Candidate Manager Project - recruitment software has reduced recruitment administration by 35%'
Reduction in paperwork
DIT has used Candidate Manager HR Software to build online versions of their paper-based application forms. In addition, they actively encourage candidates to apply via the DIT website (which is powered by Candidate Manager recruiting software) as the primary channel.
"DIT have reduced the number of paper-based applications by 95%'. This has led to significant time and cost savings
"From a management perspective Candidate Manager, applicant tracking system is an extremely effective solution",
Susan Murdock
